Losing a loved one is never easy, and planning a farewell can feel overwhelming. At Groove Media, we understand the importance of creating a meaningful and seamless tribute. Whether you need clear, professional audio for a heartfelt eulogy, a slideshow to honor cherished memories, or live-streaming so distant family and friends can be part of the service, we are here to help.

With experience in funeral AV and live-streaming, we provide a discreet, respectful, and reliable service, ensuring that every moment is captured and shared with those who matter most. Let us take care of the technical details, so you can focus on what truly matters—honoring your loved one’s memory.

AV & Live-Streaming Services Overview

At Groove Media, we provide professional audio-visual and live-streaming solutions to ensure that every funeral service is conducted with clarity, dignity, and inclusivity. Our services are designed to support families in creating a heartfelt tribute, whether in person or from afar.

Audio & Visual Support

We provide high-quality sound systems and microphones to ensure that eulogies, readings, and music are heard clearly by all attendees. Our visual solutions include projectors and screens for displaying slideshows and video tributes, helping to share cherished memories with everyone present.

Live-Streaming Services

For those unable to attend in person, our secure live-streaming service allows family and friends to be part of the farewell, no matter where they are in the world. We use professional-grade equipment to provide a clear and stable stream, ensuring remote attendees feel connected to the service.

Recording Options

We offer the option to record the service, providing a lasting keepsake that can be revisited or shared with loved ones who may not have been able to attend.

Slideshow Tributes

Our team can assist in creating a beautiful, seamless slideshow tribute, including photo scanning, editing, and music synchronization. Whether played during the service or shared online, this is a meaningful way to celebrate the life and memories of your loved one.

With Groove Media, you can trust that all technical aspects of the service will be handled with professionalism and care, allowing you to focus on remembering and honoring your loved one.

We understand that planning a funeral can be overwhelming, which is why we’ve made our AV and live-streaming services as simple and stress-free as possible. Here’s how the process works:

1. Initial Consultation

   Once you reach out to us, or your Funeral Director, we’ll discuss your needs and preferences. Whether you require live-streaming, a slideshow tribute, or professional audio-visual support, we’ll guide you through the options available.

2. Service Preparation

   After confirming the details, we take care of all the technical preparations:

   • Setting up microphones, speakers, and projectors to ensure clear sound and visuals.

   • Organising the live-streaming setup and providing a private, secure link for remote attendees.

   • Assisting with slideshow creation, including scanning and editing photos if needed.

3. On-Site Setup & Testing

   Our team arrives early at the venue to set up all equipment and run final tests. We ensure everything is working perfectly before the service begins, so you don’t have to worry about technical issues.

4. During the Service

   We discreetly manage all AV and live-streaming aspects, ensuring smooth operation throughout. Our team remains on hand to handle volume adjustments, video playback, and any other technical requirements.

5. Post-Service Support

   • If live-streaming was used, the recorded service will be available for viewing afterward.

   • Any recorded footage or slideshow presentations can be shared with the family as a keepsake.

   • We handle all equipment pack-down with minimal disruption to the venue.

   Our goal is to provide a seamless, professional experience so you can focus on what truly matters—honoring and remembering your loved one.

What We Offer:

• Photo Preparation – We scan and enhance physical photos, ensuring they look clear, balanced, and professional.
• Custom Music Selection – Choose a meaningful song, or let us recommend fitting background music.
• Seamless Transitions & Effects – Smooth, elegant transitions that enhance storytelling.
• Video Integration – Option to include short video clips for a more personal touch.
• High-Quality Playback – Formatted for optimal display on projectors and screens.
• Digital & USB Copies – Families can receive a digital file or a USB copy of the slideshow as a keepsake.

Photo Preparation: Why Professional Scanning is Best

While it may be tempting to take photos of old prints using a phone, this often results in:

• Poor lighting – Uneven brightness can make details hard to see.
• Reflections – The phone’s screen, overhead lights, or even the flash can create bright spots and glares, sometimes showing the reflection of the phone or the person taking the picture.
• Skewed images – Angled shots can distort the photo’s perspective, making faces and text appear stretched or warped.
• Uneven focus – Phone cameras may not capture the fine details properly, leading to blurriness or areas that are out of focus.

At Groove Media, we professionally scan and enhance each photo to:

• ✅ Maintain clarity and sharpness
• ✅ Adjust brightness and contrast for a balanced look
• ✅ Correct any slight discolouration or fading
• ✅ Crop and straighten for a clean, polished result

Providing Digital Images for the Slideshow

• Send the original, unedited files – Avoid compressing images or taking screenshots, as this can reduce quality.
• Use high-resolution images – Photos should be at least 1MB in size to display clearly on large screens.
• Avoid social media downloads – Images saved from Facebook or Instagram are often compressed and may appear blurry.
• Avoid using your phone camera - this results in reflections of your phone, ceiling lights or yourself holding your phone being in the image
• Preferred formats – JPEG, PNG, and TIFF files provide the best quality for slideshows.
• Easy upload options – You can send images via email, cloud storage (Google Drive, Dropbox, OneDrive), or USB.

Submission Deadline: Ensuring Timely Completion

To allow enough time for editing and final review, we ask that all photos and music selections be submitted at least 48 hours before the service.

Checklist: What You Need to Provide

• ✅ Printed photos (we’ll scan them for best quality)
• ✅ Digital photos (send as original, high-resolution files)
• ✅ Selected music track(s) for the slideshow
• ✅ Any short video clips (optional)

Audio System Hire

Whether the service is in a chapel, a hall, or an outdoor setting, our professional-grade speakers ensure that speeches, prayers, music, and tributes are heard with clarity.

Speaker Setup Recommendations

Choosing the right speaker setup depends on the size of the venue and the number of attendees:

• Up to 150 attendees – 2 speakers provide clear sound throughout the space.
• Up to 250 attendees – 4 speakers ensure even coverage for larger gatherings.
• Up to 400 attendees – 6 speakers deliver full, rich sound for larger services.

Each setup includes:

• ✔️ Professional speakers with crystal-clear sound
• ✔️ Wireless and wired microphones for speakers, celebrants, and musicians
• ✔️ Background music playback support
• ✔️ On-site setup, sound check, and operation during the service

Visual Display Options

Displaying a slideshow tribute, live-stream feed, or other visual elements can enhance the service and help share precious memories. We offer two display options:

1. TV Screen Hire (65-inch)

• Ideal for smaller venues or where space is limited
• Suitable for up to 50 attendees per TV
• Can be placed on a table or a stand for better visibility

2. Projector & Screen Hire

For larger venues or outdoor services, a projector and screen provides a bigger, more immersive display. Our available screen sizes include:

• 80-inch – Best for up to 50 attendees
• 100-inch – Best for up to 100 attendees
• 120-inch – Best for up to 150 attendees
• 150-inch – Best for up to 200 attendees

For larger funerals or venues with obstructed views, we can provide multiple screens or TVs, ensuring everyone has a clear view.

Each visual setup includes:

• ✔️ High-resolution display for clear, bright images
• ✔️ Reliable, professional-grade projectors and TVs
• ✔️ On-site setup, testing, and playback support

Choosing the Right AV Setup

If you're unsure about what you need, consider:

• ✅ Number of attendees – Larger gatherings require additional speakers or screens for even coverage.
• ✅ Venue size and layout – A wide or outdoor venue may need extra AV support to ensure clear sound and visuals.
• ✅ Type of content – A TV works well for small services, while a projector is better for larger gatherings.

We’re here to help guide you in selecting the right AV setup for your service. Let us handle the technical details so you can focus on honouring your loved one.

Live Streaming Options

Live streaming allows family and friends to participate in the service in real time, no matter where they are in the world. Our streams are broadcast in Full HD (FHD) with crystal-clear audio, ensuring a high-quality experience for remote viewers.

Option 1 – Multi-Camera Live Stream (FHD)

• ✔️ Three-camera angles for dynamic coverage of the service
• ✔️ Wireless microphones for clear, uninterrupted audio
• ✔️ Live-streamed in Full HD (FHD) with a private viewing link
• ✔️ Stream is available for later viewing on demand

Video Recording Options

Option 2 – Single-Camera 4K Recording

• ✔️ One wide-angle camera capturing the entire service
• ✔️ Wireless microphone placed on the lectern for clear speeches
• ✔️ Recorded in 4K for maximum detail and clarity
• ✔️ Video is provided as a downloadable file (note: large file size) or optional USB copy

Option 3 – Multi-Camera 4K Recording

• ✔️ Three-camera angles recorded in stunning 4K resolution
• ✔️ Wireless microphones ensure clear, high-quality sound
• ✔️ Edited in post-production for a professional finish
• ✔️ Provided as a downloadable file (note: large file size)
• ✔️ Optional USB drive available for easier storage & playback

Understanding the Difference Between FHD and 4K

When choosing a live streaming or video recording option, it’s helpful to understand the difference between Full HD (FHD) and 4K resolution.

Full HD (FHD) – 1080p

• ✔️ Resolution: 1920 x 1080 pixels
• ✔️ Best for: Live streaming and standard video recording
• ✔️ Smooth playback on most internet connections and devices
• ✔️ Smaller file size, making it easier to download and share

FHD provides clear, high-quality video that is great for live streaming, where a stable internet connection is essential.

4K Ultra HD

• ✔️ Resolution: 3840 x 2160 pixels (4x the detail of FHD)
• ✔️ Best for: High-quality recorded video with enhanced clarity and sharpness
• ✔️ More detail, making it ideal for large-screen viewing and archival purposes
• ✔️ Larger file size, which may require more storage and bandwidth for playback

4K video delivers an exceptionally sharp and detailed recording, preserving every moment in high definition. However, due to its larger file size, 4K video is typically provided as a downloadable file or USB option rather than for live streaming.

The Importance of a Strong Data Connection for Live Streaming

• Limited bandwidth – Shared networks at a venue can often cause congestion.
• Weak signal strength – WiFi and mobile network coverage may be inconsistent.
• Security restrictions – Some venues have firewalls that limit streaming.

To ensure a reliable, high-quality live stream, Groove Media offers Starlink satellite internet:

• ✅ A dedicated, high-speed connection unaffected by venue limitations
• ✅ Stable, uninterrupted streaming with minimal risk of buffering
• ✅ Flexible setup for both indoor and outdoor services

We are here to guide you through the process, ensuring that your loved one’s farewell is beautifully captured for all to see.